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Privacy Policy

EPS Holdings, Inc. (EPS Holdings) is the holding company for EPS Group, which contributes to the development of sound industries through the creation of valuable solutions. In the process of providing EPS Group companies with administrative and operational support, EPS Holdings is entrusted with the personal information of customers. EPS Holdings recognizes the gravity of its social responsibility to properly and securely handle the information of customers who use EPS Group company services.

EPS Holdings declares its intention to disclose and comply with its privacy policy, presented in the form of a comprehensive basic policy, to ensure that all EPS Holdings executives and employees understand and faithfully uphold its policies on the protection of personal information as set forth below. (These policies apply to the handling of personal information by EPS Holdings. Other EPS Group companies have established similar policies. For details, please contact the specific company concerned.)

Personal Information Protection Policies

  • EPS Holdings will abide by all laws and regulations on the handling of personal information, as well as any other guidelines established by the Japanese government, with regard to personal information handled in the course of its business activities as well as in the handling thereof by employees and others.。
  • EPS Holdings will specify the purposes for which personal information is collected, and will not use personal information for purposes other than those specified. Proper management measures will also be taken to ensure that personal information is not used for any purpose other than those specified.
  • EPS Holdings will not provide personal information to third parties without the consent of the individuals whose information would be provided, or unless to comply with a legal obligation.
  • EPS Holdings will swiftly investigate complaints or inquiries it receives regarding its handling of personal information, and will respond in good faith within a reasonable amount of time.
  • EPS Holdings will take all reasonable technical and organizational security measures to properly manage personal information. EPS Holdings will work to prevent the unauthorized disclosure, loss, or alteration of personal information, and will take corrective actions when necessary.
  • EPS Holdings will constantly endeavor to improve its ability to protect personal information by updating or upgrading its management systems for protecting personal information as changes in social conditions or circumstances warrant.

Established: January 1, 2015
Hao YAN
Chairman and Representative Director of EPS Holdings, Inc.

Handling of Personal Information on Our Website

EPS Holdings, Inc.
Corporate Communications Office

1. Purposes for which Personal Information will be Used

EPS Holdings will use personal information in the following business activities and to the extent necessary to achieve the usage purposes.

（1）Business Activities

  • Work related to the management of EPS Holdings and EPS Group companies
  • Work related to supporting the business operations of EPS Holdings and EPS Group companies
  • Work related to the hiring of employees
（2）Usage Purposes
  • To provide EPS Group companies with administrative and operational support.
  • To exercise rights and perform duties in accordance with the Companies Act, and to implement various measures to facilitate shareholder management, including the preparation of shareholder data in accordance with standards specified in applicable laws and ordinances, and to maintain smooth relations between shareholders and EPS Holdings.
  • To properly and efficiently perform personal information processing operations entrusted to EPS Holdings either in whole or in part by another business or other party.
  • To screen candidates for employment by EPS Holdings.
  • To manage employment and benefit-related matters for employees.
  • To manage credit, collection, and receivables related to transactions with EPS Group companies.
  • To provide personal information to EPS Group companies to the extent necessary to achieve the above usage purposes.
  • For other usage purposes announced or notified at the time that personal information is collected.

2. Disclosure of Information

（1）Personal Information Collected on the EPS Holdings Official Website (hereinafter “this website”)
  • Personal information collected via the Contact page of this website will only be used to respond to requests for information, answer inquiries, respond to service-related requests, or contact for other purposes.
  • EPS Holdings records the access logs of visitors to this website for the purposes of maintenance and management as well as to conduct statistical analyses on usage. The access logs include the domain name and IP address of the visitor accessing the site, the type of browser used, the date and time of access, but do not include any information that can be used to identify an individual.
  • This website contains links to external sites. However, this does not mean that personal information is shared.
（2）Provision to Third Parties

Information entrusted to EPS Holdings will be used only within the scope set forth in this privacy policy or otherwise notified in advance at the time of collection. EPS Holdings will not use personal information for any other purpose without the consent of the individual whose information would be provided. However, please note that this does not apply in any of the following circumstances.

  • When the individual whose information would be provided has been explicitly informed or notified of the necessary matters in advance, and the individual has given consent.
  • When necessary to protect someone’s life, health, or property and it is difficult to obtain the consent of the individual.
  • When required by law.
  • When especially necessary for the improvement of public health or the sound growth of children and it is difficult to obtain the consent of the individual.
  • When necessary to cooperate with a national agency or local government, or an individual or entity entrusted by a national agency or local government to execute legally prescribed affairs, and it is difficult to obtain the consent of the individual.
  • When personal information is provided in connection with a merger or other business-continuation-related matter, and the personal information will be used within the scope of usage purposes predating the business-continuation-related matter.
  • When the handling of personal information is entrusted either in whole or in part to an outside party to the extent necessary to achieve the usage purposes.
（3）Entrustment of Information

Personal information may be entrusted to an outside party meeting EPS Holdings’ personal information protection standard for the purpose of managing personnel matters, sending postal items, and repairing and maintaining systems.

3. Management of Personal Information

（1）Protection of Personal Information

EPS Holdings takes technical, physical, and personnel-based measures to protect personal information collected on this website from unauthorized access, intrusion, loss, alteration, leakage, and other risks. Although EPS Holdings takes all possible measures to protect against unauthorized access to this website, this does not constitute a guarantee of the completeness of such measures. EPS Holdings also periodically reviews and revises these measures as changes in social conditions or circumstances warrant to prevent risks.

（2）Procedures for Requesting Disclosure, Correction, Etc. of Personal Information Subject to Disclosure
  • EPS Holdings accepts requests from individuals for disclosure of their personal information held by EPS Holdings, notification of usage purposes, as well as for correction, suspension of use, and suspension of provision to third parties (hereinafter “disclosure, etc.”) in the event of inaccuracies in the personal information held. The specific procedures for requesting disclosure, etc. are available upon request via the Inquiry Form.
  • Please note that, among the aforementioned requests, EPS Holdings charges a designated fee for requests for disclosure and notification of usage purposes.
（3）The Voluntary Nature of the Provision of Personal Information and the Consequences of Not Providing Personal Information

The provision of personal information is completely voluntary. Please note, however, that the provision of incorrect information or failure to provide correct information could interfere with proper communication and the provision of information necessary in employee recruitment activities, employment management, and other administrative services as a contracted service provider.

4. Disclaimers

  • EPS Holdings and EPS Group companies have taken all reasonable measures to ensure the accuracy of information posted on this website (hereinafter “information”). Nevertheless, this website may still include information that is technically incorrect or wrong due to a typographical error. Neither EPS Holdings nor EPS Group companies shall bear any liability for damages resulting from inaccurate information or from typographical errors, even if notification of the possibility of such damages has been provided ahead of time.
  • Information may be changed or updated without prior notice, and EPS Holdings and EPS Group companies may at any time improve or change product information or software programs included in this website without prior notice. Neither EPS Holdings nor EPS Group companies shall bear any liability for damages resulting from such changes, updates, or improvements, even if notification of the possibility of such damages has been provided ahead of time.
  • Regardless of the circumstances, including those mentioned above, neither EPS Holdings nor EPS Group companies shall bear any liability whatsoever, to any party whatsoever, for any damages (including but not limited to lost profits, losses due to business interruption, and damages due to the loss of data) resulting directly or indirectly from the use of this website (including all hyperlinked websites) even if notification of the possibility of such damages has been provided ahead of time.
  • EPS Holdings shall bear no liability for the collection of personal information on linked sites. Please be sure to refer to the privacy policy of any linked site. EPS Holdings shall also bear no liability for the contents of any linked site.

Established: January 1, 2015
Revised: June 1, 2023 (Revision due to site renewal)

For comments, consultations, complaints, or objections regarding the handling of personal information by EPS Holding, please contact us using the Contact page.